Frequently Asked Questions (FAQ) About Jobs

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 TABLE OF CONTENTS:

  1. How do I know what jobs are open?
  2. How do I know if I've applied successfully?  Is my application complete?  Can you check?
  3. How come I didn't get an interview?
  4. What is a "pool" posting?
  5. Why do you need all this information to apply?  Isn't all my information already at HR?
  6. Do I have to fill out an application to apply for this position? 
  7. How do I know when a job has been filled?
  8. Can I use my work or 4J email account to register with Government Jobs (NEOGOV)?
  9. When will I hear something?
  10. I'm applying for a Classified Instructional Assistant position.  What does it mean to be considered "Highly Qualified" as a candidate?
  11. Do I need an Oregon teaching license to apply to teaching positions?
  12. Can you give me an overview of the hiring process for 4J?
  13. Do I have to get a criminal background check?  How much does it cost? 

     


1.    How do I know what jobs are open?

All 4J jobs that you may apply to and are open are listed on our website at http://www.4j.lane.edu/hr/jobs.  New openings are typically posted every Wednesday and are up for at least five working days.  You must apply before the closing date listed on the job posting.


2.    How do I know if I've applied successfully?  Is my application complete?  Can you check?

You will receive an email confirmation that we have received your application. If your application is incomplete, then the system will prompt you to enter the information before submitting. Government Jobs (NEOGOV) will not let you submit your application if it is incomplete. You can check to see what you have entered by logging back on to your account and clicking through each of the sections.

The jobs you've successfully applied to will be listed under the "Application/Jobs" and under the sub-tab "Jobs Applied To".  Due to the heavy volume of calls and emails, HR is unable to check your application for completeness. This is the responsibility of the applicant to check their application before submitting it.


3.    How come I didn't get an interview?

We typically receive numerous and sometimes hundreds of applications for our open positions. We select candidates to interview based on their strength of application using job-based criteria. You will receive a call or an email only if you are chosen for an interview. If you did not receive some sort of communication, you were unfortunately not selected for an interview. Please keep your contact information up-to-date in Government Jobs (NEOGOV).


4.    What is a "pool" posting?

A pool posting is when the District anticipates that it will have multiple positions to fill in the future and collects applications in preparation for it. Applicants will be selected for interview if and when positions become open.

You will notice a "P" at the end of a posting number like CL09-09382P. This indicates that the posting is a pool.


5.    Why do you need all this information to apply?  Isn't all my information already at HR?

Only complete applications are accepted by the Government Jobs (NEOGOV) system and by our District. Even if 4J has something in your file already, if the position posting requires you to submit a document or information about your candidacy, it is in your best interests to submit that information.  The more information you can provide our hiring administrators, the easier it will be for them to evaluate your job-related qualifications on your application.


6.    Do I have to fill out an application to apply for this position?

Yes, without exception. You must apply to specific postings to be considered for that particular position(s).


7.    How do I know when a job has been filled?

Login to your Government Jobs (NEOGOV) account. The jobs you've successfully applied to will be listed under the "Application/Jobs" and under the sub-tab "Jobs Applied To" (see page 19) This will also display the current status of the job. If the position has been filled it will display "filled" under the "Job Status" column. We typically fill positions within around three to four weeks after a position closes.


8.    Can I use my work or 4J email account to register with Government Jobs (NEOGOV)?

No. The district encourages both internal and external applicants to use an email address that they personally own and will have access to regardless of the place of employment.

It is inappropriate to use a work account to apply to a position, even if it is to the same organization. Remember, your 4J email account is considered public property and therefore anything you receive or send may be read by others.


9.    When will I hear something?

Due to the volume of applications we recieve, we typically contact you only if you are selected for an interview.  Please ensure that all of your contact information is up-to-date in Government Jobs (NEOGOV) by logging into your account. 


10.      I'm applying for a Classified Instructional Assistant position.  What does it mean to be considered "Highly Qualified" as a candidate?

The federal No Child Left Behind Act requires that by the end of the 2005-06 school year, all current paraprofessionals, or instructional assistants (IAs), be "highly qualified" to work in schools that receive Title I funds (money from the federal government to schools in high poverty areas).

In 2006-07 the district started requiring all of its IAs, whether they work in Title I schools or not, to meet the "highly qualified" standard. This means having at least two years of higher education (72 credit hours) or an associate's degree or higher, or by passing a rigorous academic assessment, such as "WorkKeys."

If you are applying to a position, such as any Instructional Assistant type position you will be prompted to upload or mail to Government Jobs (NEOGOV) documentation of how you meet the "highly qualified" requirements.  Acceptable documentation can include transcripts clearly showing either the degree earned or sufficient credit hours; a copy of a post-secondary diploma; a copy of test results such as the WorkKeys; or a valid teaching license.  Such documentation is a requirement to apply.  We can no longer grant any exceptions.

The Eugene School District does not currently offer trainings to become "HQ", however, organizations such as OSEA do offer programs in WorkKeys.  Please see their website at http://osea.org/pages/Education_Training/Professional%20Staff_Development_Training/workkeys_program.html or call 1-800-252-6732 for details.  WorkKeys is a work-skills assessment offerred by ACT.  Please visit their website for more information at http://www.act.org/workkeys/education/profcert/index.html or call 1-800-workkey


11.      Do I need an Oregon teaching license to apply to teaching positions?

Yes. For any of our teaching positions, applicants must possess a current and valid Oregon TSPC licensure and endorsement listed on the job posting by the time of hire. Please see the Oregon Teacher Standards and Practices Commission (TSPC) website for more information at http://www.tspc.state.or.us/

 

12.      Can you give me an overview of the hiring process for 4J?

The following are generalized and brief steps of the hiring process.  However each search may differ from these steps depending on circumstances and need:

  • Typically, we post new vacancies on our website (http://www.4j.lane.edu/hr/jobs) and in front of the Human Resources office at 200 North Monroe on Wednesdays. We accept applications anywhere from five days to "until filled."
  • Candidates are selected to interview based on the strength of their application. Hiring administrator calls candidates to schedule interviews.
  • Typically, the next step is a committee of stakeholders conducts an interview (and maybe a test or demonstration) with the selected candidates. The committee then makes a recommendation to the hiring administrator.
  • The hiring administrator then takes that recommendation and decides on who will be reference checked (which may also include a medical exam if the job requires it).
  • The hiring recommendation is forwarded to Human Resources for approval.
  • An offer of employment is extended to a candidate.
  • After a candidate accepts the offer, they are directed to come to Human Resources at 200 North Monroe to complete fingerprints for a criminal background check (unless they hold a valid Oregon TSPC license) and pay the fees.
  • Candidate completes New Hire Paperwork in Human Resources and shows ID for work eligibility in the United States.
  • Timelines for hiring vary from search to search.


13.  Do I have to get a criminal background check?  How much does it cost?

All school district employees are required by Oregon state law to have a criminal background check done before starting work. Employees are responsible for the entire cost of the background check conducted through the Oregon Department of Education (ODE).  There is an upfront $12 fee from the Lane County Sheriff's Office for the fingerprints and a $62 fee from the ODE.  Some of these fees can be deducted directly from your paycheck.  

Individuals that hold valid and current TSPC licenses do not have to redo their background checks, as it is part of your licensure through the state.  Also, new employees that were employed by another public Oregon school district or ESD may request to have their fingerprints transferred instead of redoing the check.

Individuals who have had a background check done in the past, but moved out of state and then returned, MUST redo the full background check.

4J volunteers who become employees must also have an ODE criminal background check conducted.  This is because the background check proceedure is different for each of these groups.